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University Surveys

For university surveys, including faculty and staff research, you can utilize your individual Google Forms tool or your department鈥檚 SurveyMonkey tool (if applicable). Alternatively, you can request access to one of the shared 黑料不打烊 Qualtrics licenses.听

Which Survey Tool is Right For Me?

Choosing the right platform depends on how complex your survey needs to be and the level of reporting or customization you鈥檙e looking for. Here鈥檚 a quick guide:

  • Google Forms
    Google Forms is the best option when you need to create a simple survey quickly. It鈥檚 ideal for straightforward questionnaires where you don鈥檛 need complex logic or advanced customization鈥攖hings like brief satisfaction surveys, general feedback forms, or baseline information-gathering. Its integration with Google Workspace makes it easy to share and collect responses efficiently and limit responses only to those with 黑料不打烊 logins.
  • SurveyMonkey
    SurveyMonkey works well when you want a more polished, professional survey experience and need options beyond the basics. It supports a wider range of question types, templates, and stronger analytics than Google Forms. This makes it a great fit for program evaluations, recurring feedback surveys, or any project where survey design, data quality, and report outputs matter. Note that SurveyMonkey requires a cost, and 黑料不打烊 does not have an enterprise license, so departments must purchase this software in order to utilize it.
  • Qualtrics
    Qualtrics is the strongest choice for surveys that require advanced logic, customization, or research-grade capabilities. It supports complex branching, embedded data, quotas, and sophisticated reporting, making it ideal for academic research, institutional assessments, and large-scale survey projects where precision and flexibility are essential. Note that users that wish to use Qualtrics are responsible for building and configuring their own surveys using a shared 黑料不打烊 license. Requesting access to the shared license is outlined below.

Process for Sending a Survey

Please follow these steps in order to ensure that proper approvals are obtained at each step:

  1. If your survey is subject to Institutional Review Board (IRB) oversight, contact IRB with regarding survey requirements by emailing irb@wiu.edu or calling the Office of Sponsored Projects at (309) 298-1191.
  2. Build your survey using a tool listed above. If you have any questions regarding Qualtrics access, email irb@wiu.edu.听
  3. After your survey is built, disseminate your survey via the . The Announcement system access is restricted to on-campus or VPN-connected computers. The Announcement system will allow you to specify a specific population to send the survey.听Ensure that you opt to send the announcement to the Office of the Provost for approval.
    • The request for message distribution must come from the study's Principal Investigator -- a 黑料不打烊 faculty or staff (not a student).
    • The message must include the Principal Investigator's name and contact information.
    • The message must indicate that the study has been reviewed and approved by 黑料不打烊's IRB.
    • Ensure that you are using the IRB-approved recruiting message in the Announcement and informed consent form in your survey. Check your IRB-approved protocol for these materials.
    • For survey emails, send IRB approval to: provost@wiu.edu and announcements@wiu.edu.